Room Changes

 

Room Changes

Room changes will not start until students in short-term housing have been assigned to permanent spaces; this might delay the typical room change timeline.

Room changes are done based on availability.

Room changes are done on immediate need, then on a first come, first served basis.

Room change requests do not carry over from term to term; if you are not able to change rooms during the current term, you can reapply for a room change during the next term.

If you wish to cancel your room change request, you must cancel in writing by emailing UHDS from your Oregon State email account.

Spring term room changes are only available through week six.

  

How to change rooms

1. Submit a request via your Housing Portal.

  • Your request will want to know: the reason for the request, the type of room (single, double, triple, any), building preference and if there is a roommate request.   
  • Once you submit your request, the UHDS Assignments staff will review it for an offer, as space is available. 
  • If you wish to change your preferences regarding the room change, you may return to your request to update it. 

2. Receive a room change offer.

  • If we have a space available based on the preferences you have indicated, you will receive an offer via your OSU email on Monday or Tuesday. Please note that the offer date might change or be canceled if there is a campus closure or if it is a holiday week (for example: Veteran's Day, Thanksgiving, Martin Luther King Jr. and Memorial Day).

3. Accept or decline the offer.

  • Deadline to decide is the Wednesday after you receive the offer, at 12 p.m. For off-cycle room changes, this acceptance timeline can vary.
  • If you decline the room change offer, you can clarify if you would like to remain on the list. If you fail to respond, your room change request will be removed and you will have to reapply. 
  • If you accept the room change offer, you will have a 52-hour time period to move to your new room; your offer letter will contain more details but moves typically occur the weekend (Friday-Sunday) of the week you were offered the room change. 

4. Complete the room changes.

Pick up new keys

  • In your offer letter, you will have instructions on when and where to pick up your new keys. Keys are always picked up at the Service Center that serves the building offered in the room change. 

Move your belongings

  • Once you have picked up your new room key, you have until 8 p.m. on Sunday to complete your room change. Room changes are not complete until keys for your previous room have been returned to the appropriate Service Center. 

Clean your space

Turn in your old keys

  • Room changes not complete by Sunday at 8 p.m. are subject to an Improper Move Out Fee of $50 and a potential for a rekey charge. Should you continue to occupy two rooms beyond that time, you may also be subject to additional fees up to $250 and/or be charged for both rooms.

Typical timeline for room changes

  • Week 1: Submit room change request via Housing Portal
  • Week 2: First set of offers sent out (based on availability)
  • Week 9: Last set of offers sent out
  • Week 10: All remaining requests will be removed from the system