Room Changes

  • Submitting a room change request does not guarantee that you will be able to move to a new room. Requests are processed on a first-come, first-served basis, and all room changes are based on current availability.
  • In accordance with OSU’s commitment to reduce the risk and spread of COVID-19, for the 2020-21 academic year, room changes are restricted to the same building only, unless you have an exception approved by UHDS assignments staff.
  • All roommate pairings must be mutual before a student can move into a new room; this means that if you are moving into a room that already has an occupant, both of you must agree to the move. This includes requested roommate matches and matches made by UHDS staff.

    

If you want to change rooms

  • Submit a request via your MyUHDS portal.
  • When a vacant space becomes available, we will notify you via an email to your OSU email account.
    • You have 72 hours to either accept or decline the room change offer.
    • If you decline the room change offer or fail to respond, your room change request will be canceled, and you will be taken off the room list.
  • If you accept the room change offer, you will have a 48-hour time period to move to your new room; your offer letter will contain more details.
  • Room change requests do not carry over from term to term; if you are not able to change rooms during the current term, you can re-apply for a room change during the next term.
  • If you wish to cancel your room change request, you must cancel in writing by emailing UHDS from your Oregon State email account.

   

If you have a vacant space in your room

  • If you have a vacant space in your room, you could receive a new roommate during the year, and you need to keep that space ready to receive a potential roommate. See section 15 of your University Housing & Dining Services contract for more details.
  • If the vacant space in your room is being offered to a new roommate, you will be notified via an email to your Oregon State email address. The email will include the potential roommate's name and OSU email address.
  • You must respond to the email selecting one of the following options:
    • Accept the new roommate.
    • Decline the new roommate (an explanation is required)
    • Buy out the vacant space in your room for the remainder of the term.
  • If you decline multiple roommate offers, you may be required to buy out the vacant space in your room for the remainder of the term.

Room Buyouts

If there is a vacant space in a room, the remaining roommate(s) may request the option to buy out the additional room space. Room buyouts are offered on term-by-term basis and are subject to current availability and occupancy needs.

In the event that a room buyout is approved, no additional roommate would be assigned to the vacant space for the rest of that term, and the extra space and furniture in the room is available for use by the remaining roommate(s). No furniture is removed in the event of a buyout.

An increased room rate will apply to students who buy out vacant space; the rate is typically about 1.5 times the amount of the current room rate. For example, a student assigned to a double who buys out the vacant space, would pay 1.5 times the amount of the current double room rate for the rest of that term.

Student with a vacant space in their room who would like to request the option of buying out the remaining space for the rest of the term should contact University Housing & Dining Services for information about the process and rates.