During the summer months, University Housing & Dining Services hosts 90+ groups and over 12,000 guests as part of our Residential Conferences and Scholar Housing programs. Our outstanding student staff are a key part of our success. Our Residential Conferences and Scholar Housing student staff work hard to ensure our guests have a positive experience during their stay, while also preparing for our residents' arrival in September. Our management team is committed to helping each member of our student staff has a positive experience while they learn, grow, and succeed in their position.

Before applying, please review the position descriptions and hiring timelines below for more information about each position, compensation, and training requirements. If you have any questions, please contact us at uhdsresconf@oregonstate.edu.

 

    HOW TO APPLY

    Before you begin filling out the application, please make sure you have all of the application materials needed. Only complete applications will be considered. Questions about your application status should be directed to uhdsresconf@oregonstate.edu. Before contacting us, please check to see if the answer to your question can be found on this webpage or in the position descriptions. We recommend utilizing the many resources provided by Career Services if you need assistance with your application materials. 

    1. Resumé. You will need to have an up-to-date resume for your application.  Please make sure to upload your resume as a PDF file.
    2. Cover letter. In your cover letter, please address how your skills and experience have prepared you to be successful in the position. If applying for several positions, please address your qualifications related to each role in your cover letter.
    3. References. You will need to provide the names and contact information for two professional references. Your references must be able to comment on your abilities and skills as an employee, but they do not need to be former employers. For example, you may volunteer regularly with an organization and the volunteer coordinator may be able to provide information about your dependability, work ethic, and other skills.

    Go to jobs.oregonstate.edu to apply.

    We look forward to reviewing your application. Thank you for applying!

    Senior Residential Conferences Assistant

    (Five positions available)

    Senior Residential Conferences Assistant Hiring Timeline
    • February 3, 2020: Application available
    • February 21, 2020: Applications due
    • March 3-5, 2020: Interviews
    • March 6, 2020: Offers made, pending successful completion of background check
    • March 11, 2020: Offers must be accepted or declined by 12pm.
    • March 20, 2020: Background check paperwork due to Activities and Auxiliaries Business Center

     

      Residential Conferences Assistant

      (Twelve positions available)

      Residential Conferences Assistant Hiring Timeline
      • February 3, 2020: Application available
      • February 28, 2020: Applications due
      • March 9-13, 2020: Interviews
      • March 16, 2020: Offers made, pending successful completion of background check
      • March 19, 2020: Offers must be accepted or declined by 12pm.
      • March 27, 2020: Background check paperwork due to Activities and Auxiliaries Business Center

      Training Dates and other Important Dates

      • Spring training: All successful candidates for these positions are required to attend Spring training on May 30-31, 2020. Senior Residential Conferences Assistants are required to attend additional training sessions on May 16-17, 2020 and June 5, 2020.
      • Employment dates: June 13-August 21, 2020. Depending on the needs of Residential Conferences, additional work may be available through Sept. 20, 2020.

      Qualities and skill-building

      Because of the variety of work, we are looking for people who are flexible, want to provide excellent customer service, have a positive attitude and strong work ethic, are good problem solvers, and excited to be part of a team.

      Our student staff learn a lot over the summer. Their job duties help improve their critical thinking and problem solving skills, provide opportunities to work with and learn from a variety of people, deepen their customer service skills, and increase their capacity to accomplish challenging and/or complex tasks.

      Day in the life

      Prospective staff often ask us what a normal day is like for our Residential Conferences and Scholar Housing staff. As many former staff members will tell you: it depends on the day! That said, we find it helpful to think of the main job responsibilities as they relate to our guests’ stay with us. Your days (and some nights) will be filled with preparing for our guests’ arrival, welcoming them to campus, assisting them during their stay, and processing their departure. This work will be split between two types of work days: task days and duty (or on-call) days.

      On task days, you will spend much of the day with your colleagues completing a variety of tasks. You will spend time inspecting rooms for cleanliness and damages, distributing linen packs and/or making guests' beds, and ensuring all of the common spaces in the building are clean and presentable prior to their arrival. Most conference staff work three to five conference group arrivals per week on their task days, welcoming guests and checking them into their room. These groups range in size from 20 to over 500. Scholar Housing staff generally greet 20 to 50 scholars per week. When guests depart, you collect their keys and inspect their rooms to ensure they didn’t damage anything or leave behind any items. The process then starts over again, as we prepare rooms and buildings for the next conference group or scholar.

      Residential Conferences staff are on-call one to three days per week (duty days), where they hold a UHDS cell phone that conference guests and scholars call if they need assistance. When you are on-call, you also complete nightly inspections of one to four buildings, checking for maintenance, safety, and/or guest issues throughout the buildings. You may also staff a front desk at a hall during a meal time or in the evening, answering guests’ questions or checking out UHDS equipment for them to use.

      While the Senior Residential Conference Assistants will work with the rest of the staff on everything listed above, they will also have additional duties, particularly directing the work of the assistants on task days and serving as the primary point of contact for conference sponsors on assigned conference arrivals and departures. They will serve as team leads and will work closely with the Residential Conferences Management Team to ensure that important information gets disseminated to the whole staff and that tasks, arrivals, and departures run smoothly, particularly in regard to ensuring that all keys and access fobs are accounted for before a conference arrives and after they leave.

      One day can contain almost every aspect of the job listed here. And some days, you'll be spending most of your day inspecting rooms and distributing linen. It just depends. If you have any questions about this, please email us at uhdsresconf@oregonstate.edu. We are happy to share more!