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In recognition of the University’s function as an educational, cultural, and social center, Oregon State University’s residence halls are intended for the general use of the students who live in the facility. They are designed to provide students with a safe place to study, socialize, and build relationships.
The purpose of this policy is to attempt to assure that OSU faculty, staff, and student groups are able to advertise their services, programs, and/or events in non-common areas while promoting this atmosphere.
Oregon State's full policy for use of residence hall common areas, for promotion, advertising, or other activities, can be found in the UHDS Policy Guide.
Advertisements in non-common areas and non-dining areas must meet the following requirements to be considered for UHDS distribution:
If the advertisement is in a different language, it must be accompanied by an English language translation to ensure communication with the overall University community.
For alternative formats or accommodations related to a disability, please contact (sponsoring department/organization contact name) at (phone or email); or
Accommodation requests related to disability should be made by [specific date] to [sponsoring department/organization contact person, phone number, and email address].
Because residence halls are secured as private residences, UHDS community members not residing in the halls where they wish to advertise must first have their material approved by UHDS.
If your materials are approved, bring them to the UHDS administrative office for distribution.
Advertisements that have not been approved under this policy may be immediately removed and any associated costs or physical damages will be charged to those responsible parties. Students or representatives of the advertised organizations may also be referred to Student Conduct for disciplinary action.
Please select one or more of the following options to promote your organization or event.
As in past years, UHDs will accept advertising flyers from OSU departments and registered student organizations for placement in UHDS residence halls prior to student resident arrival this fall. Our policy reflects OSU's Strategic Goals of Healthy People, Healthy Economy and Healthy Planet. Please note: we do not accept in-room spirit items. (This policy does not impact advertisements being delivered directly to residents' mailboxes).
To submit materials for distribution, please carefully review the information below. Contact Dave Warneking if you have any questions.
Beaver Movie Streaming is a free on-demand streaming movie service available to on-campus residents. In the average week, there are more than 2,000 movie views. When a movie is viewed on BMS, an ad (which viewers cannot skip) is included at the start of each movie. OSU departments and student groups may promote programs and events on BMS. Learn more and submit an ad.
UHDS periodically communicates with residents of UHDS facilities via e-newsletters, though which approved groups may be able to include announcements.
Guidelines for submissions to UHDS newsletter:
Contact our Marketing & Communications unit to submit an item and for more information on the current schedule for our e-newsletter.
UHDS maintains digital screens in lobbies and/or public areas of residence halls. As space allows, approved groups may be able to run announcements on digital lobby screens.
Guidelines for Digital Screen Advertising
Email our Marketing & Communications unit and attach your slide to the email to submit an item for UHDS residence hall digital screens.