In recognition of the University’s function as an educational, cultural, and social center, Oregon State University’s residence halls are intended for the general use of the students who live in the facility. They are designed to provide students with a safe place to study, socialize, and build relationships.

The purpose of this policy is to attempt to assure that OSU faculty, staff, and student groups are able to advertise their services, programs, and/or events in non-common areas while promoting this atmosphere.

Oregon State's full policy for use of residence hall common areas, for promotion, advertising, or other activities, can be found in the UHDS Policy Guide.

Residence Hall Promotion Guidelines

Dining & Service Center Promotion Guidelines

General Advertising Policy Guidelines

Advertisements in non-common areas and non-dining areas must meet the following requirements to be considered for UHDS distribution:

 1. Only OSU departments and registered student organizations may advertise in residence halls. 

 

2. Advertising must not be misleading, fraudulent, or promoting an illegal activity.

 

3. Advertising must not be used for any purpose that would be in direct competition with fee-based services of University Housing & Dining Services.

 

4. Advertising must contain the name of the sponsoring organization, the name of the president (or other leader or contact person), and a current phone number or email address.

 

5. Advertising must have pertinent information (such as dates, times and contacts) written in English.

If the advertisement is in a different language, it must be accompanied by an English language translation to ensure communication with the overall University community.

 

6. Advertising materials must include one of the following statements: 

 For alternative formats or accommodations related to a disability, please contact (sponsoring department/organization contact name) at (phone or email); or

 Accommodation requests related to disability should be made by [specific date] to [sponsoring department/organization contact person, phone number, and email address].

 

7. Material must be pre-approved.

Because residence halls are secured as private residences, UHDS community members not residing in the halls where they wish to advertise must first have their material approved by UHDS

 

8. UHDS staff will post approved advertisements.

If your materials are approved, bring them to the UHDS administrative office for distribution.

 

9. Non-approved material will be removed.

Advertisements that have not been approved under this policy may be immediately removed and any associated costs or physical damages will be charged to those responsible parties. Students or representatives of the advertised organizations may also be referred to Student Conduct for disciplinary action.

 

Please select one or more of the following options to promote your organization or event.

  

Fall 2019 Move-In Advertising

As in past years, UHDs will accept advertising flyers from OSU departments and registered student organizations for placement in UHDS residence halls prior to student resident arrival this fall. Our policy reflects OSU's Strategic Goals of Healthy People, Healthy Economy and Healthy Planet. Please note: we do not accept in-room spirit items. (This policy does not impact advertisements being delivered directly to residents' mailboxes).

Your organization may choose one of the following options:
  • Poster/flyer (up to 11"x17" maximum size): one (1) per hall and Service Center, 20 total.
  • Literature/postcards (up to 8.5"x11" maximum size): 50 per hall (15 halls, plus family housing), 800 total. To be displayed on resource tables in each building for two weeks.

To submit materials for distribution, please carefully review the information below. Contact Dave Warneking if you have any questions.

  1. Only OSU departments and registered student organizations are eligible for the Move-In Advertising program.
  2. Fill out the online request form and upload a copy of the flyer or literature/postcard you are hoping to provide before printing or ordering materials. UHDS will reply within one (1) business day after August 12, 2019.
  3. Please deliver items to the UHDS Administrative Office at Oxford House, (957 SW Jefferson Ave., Corvallis OR 97333) beginning Friday, August 30, 2019 and no later than 5 p.m. Friday, Sept. 6, 2019.
  4. Items are not returnable after distribution.

  

Beaver Movie Streaming 

Beaver Movie Streaming is a free on-demand streaming movie service available to on-campus residents. In the average week, there are more than 2,000 movie views. When a movie is viewed on BMS, an ad (which viewers cannot skip) is included at the start of each movie. OSU departments and student groups may promote programs and events on BMS. Learn more and submit an ad.

  

Newsletter Announcements

UHDS periodically communicates with residents of UHDS facilities via e-newsletters, though which approved groups may be able to include announcements.


Guidelines for submissions to UHDS newsletter:

  • Submissions should be about Oregon State University events, programs, jobs or opportunities that are of interest to on-campus residents.
  • Submissions should be 75 words or fewer and can include links to more information, along with graphics and photos.
  • Images should be .jpg or .png, sized to 600 pixels wide.
  • We do not accept standalone graphics without an accompanying written submission.
  • We reserve the right to edit submissions for space and clarity.
  •  Priority for distribution goes to UHDS staff and community members in order to advertise activities within the department. Priority order when space is limited will be as follows:
  •  UHDS and/or RHA sponsored programs and events
  •  Academic department, Student Services, and Student Affairs sponsored programs and events
  •  Recognized student organizations sponsored programs and events

Contact our Marketing & Communications unit to submit an item and for more information on the current schedule for our e-newsletter.

  

Digital Screen Advertising

UHDS maintains digital screens in lobbies and/or public areas of residence halls. As space allows, approved groups may be able to run announcements on digital lobby screens.

Guidelines for Digital Screen Advertising

  • All slides must follow the general guidelines in our residence hall advertising policy, such as including a statement for disability accommodations.
  • Slides must be sized to 1920x1080 pixels and saved as a .jpg file a total file size of 1MB or less.
  • All text, including the accommodation statement, must be legible.
  • With very few exceptions, we do not run slides for longer than two consecutive weeks. When you submit a slide for consideration, please include the dates you would like to your slide to run.
  • Priority for space in the digital screen rotation goes to UHDS in order to advertise programs and activities within the department. Priority order when space is limited will be as follows:
  •  UHDS and/or RHA sponsored programs and events
  •  Academic department, Student Services, and Student Affairs sponsored programs and events
  •  Recognized student organizations sponsored programs and events.

Email our Marketing & Communications unit and attach your slide to the email to submit an item for UHDS residence hall digital screens.

 

  

General Bulletin Boards/Posting Areas
  • Space is limited and posted flyers must be no larger than 11”x17”. Posters are limited to one copy per approved location as required by the Fire Marshal. UHDS makes at least one bulletin board or posting area available in each residence hall.
  •  Priority for posting in these areas goes to other UHDS staff and community members in order to advertise activities within the department. Priority order when space is limited will be as follows:
    •  UHDS and/or RHA sponsored programs and events
    •  Academic department, Student Services, and Student Affairs sponsored programs and events
    •  Recognized student organizations sponsored programs and events
  •  Approved postings must have an end date posted.
  •  Approved postings may be displayed for a period of two (2) weeks. Items will be removed after two (2) weeks or the day after the date of the event, whichever comes first.
  •  Before printing materials, fill out the UHDS Residence Hall Promotion Request Form and upload a copy of the material you are requesting to display. Requests must be made at least five (5) business days prior to the desired day of promotion. Specific bulletin board and posting space may not be reserved.