Join our team

During the summer months, University Housing & Dining Services hosts 90+ groups and over 12,000 guests as part of our Residential Conferences and Scholar Housing programs. Our outstanding student staff are a key part of our success. Our Residential Conferences and Scholar Housing student staff work hard to ensure our guests have a positive experience during their stay, while also preparing for our residents' arrival in September. Our management team is committed to helping each member of our student staff has a positive experience while they learn, grow, and succeed in their position.

Before applying, please review the position descriptions and hiring timelines below for more information about each position and training requirements. If you have any questions, please contact us at uhdsresconf@oregonstate.edu.

Position Descriptions

Residential Conferences

Conference Building Manager
(Five positions available)

Conference Building Assistant
(Twelve (12) positions available)

Scholar Housing

Scholar Housing Manager
(One position available - position includes work through 2017-2018 Academic Year)

Scholar Housing Assistant
(One position available)

Note: All successful candidates are required to attend Spring training on April 29, May 20, and June 3, 2017. Additionally, OSU will be hosting the Special Olympics Oregon Summer Games July 7-9, 2017. Due to the size and scope of hosting this group in our halls and dining centers, all staff must plan to work July 6-9, 2017.

Day in the life

We often get asked what a normal day is like for our Residential Conferences and Scholar Housing staff. As many former staff members will tell you, it depends on the day. That said, we find it helpful to think of the main job responsibilities as they relate to our guests’ stay with us. Your days (and some nights) be filled with preparing for our guests’ arrival, welcoming them to campus, assisting them during their stay, and processing their departure.

Throughout the summer you will work with your fellow staff members as you complete much of this work. You will spend time inspecting rooms for cleanliness and damages, distributing linen packs and/or making guests' beds, and ensuring all of the common spaces in the building are clean and presentable prior to their arrival. Most conference staff work three to five conference group arrivals per week, welcoming guests and checking them into their room. These groups range in size from 20 to over 500. Scholar Housing staff generally greet 20 to 50 scholars per week. Additionally, the Residential Conferences staff are on-call one to three days per week, where they hold a UHDS cell phone that conference guests and scholars call if they need assistance. When you are on-call, you also complete nightly inspections of one to four buildings, checking for maintenance, safety, and/or guest issues throughout the buildings. You may also staff a front desk at a hall during a meal time or in the evening, answering guests’ questions or checking out UHDS equipment for them to use. When guests depart, you collect their keys and inspect their rooms to ensure they didn’t damage anything or leave behind any items. The process then starts over again, as we prepare rooms and buildings for the next conference group or scholar.

While the Conference Building and Scholar Housing Managers will work with the Conference Building Assistants and Scholar Housing Assistants with everything listed above, they will be spending a good portion of their time on administrative tasks and directing the work of the assistants. Managers will be in regular contact with conference groups and scholars, respectively, and updating everyone working with the groups and scholars on important details. Managers also work with the professional staff within Residential Conferences and Scholar Housing to schedule and assign work the entire student staff.

One day can contain almost every aspect of the job list here. And some days, you'll be spending most of your day inspecting rooms and distributing linen packs. It just depends. If you have any questions about this, please email us at uhdsresconf@oregonstate.edu. We are happy to share more!

Hiring Timelines

Managers

  • January 17: Application available
  • February 15: Applications due
  • February 27 - March 3: Interviews
  • March 6: Offers made, pending successful completion of background check
  • March 13: Offers must be accepted or declined by 12pm.
  • March 15: Background check paperwork due to Activities and Auxilarlies Business Center

Assistants

  • January 17: Application available
  • March 8: Applications due
  • March 15-17: Interviews
  • March 24: Offers made, pending successful completion of background check
  • April 3: Offers must be accepted or declined by 12pm.
  • April 5: Background check paperwork due to Activities and Auxilarlies Business Center

How to apply

Application Materials

Before you begin filling out the application, please make sure you have all of the application materials needed. Only complete applications will be considered. Questions about your application status should be directed to uhdsresconf@oregonstate.edu. Before contacting us, please check to see if the answer to your question can be found on this webpage or in the position descriptions. We recommend utilizing the many resources provided by Career Services if you need assistance with your application materials. 

  1. Resumé. You will need to have an up-to-date resume for your application.  Please make sure to upload your resume as a PDF file.
  2. Cover letter. In your cover letter, please address how your skills and experience have prepared you to be successful in the position. If applying for several positions, please address your qualifications related to each role in your cover letter.
  3. References. You will need to provide the names and contact information for two professional references. Your references must be able to comment on your abilities and skills as an employee, but they do not need to be former employers. For example, you may volunteer regularly with an organization and the volunteer coordinator may be able to provide information about your dependability, work ethic, and other skills.

Once you have all of your application materials ready, complete the application found here.

We look forward to reviewing your application. Thank you for applying!